Meeting notes that follow your calendar, and a free template
Open an event and its note opens with the time, a Join button and the guests at the top. For a weekly meeting, the action items nobody ticked off last time are still in front of you this time. The notes are Markdown files in your own folder, and the action items are real tasks.
Know these before you install:
- Meeting notes in the app are Premium. The template below is free and works in any Markdown app.
- TaskForge does not record or transcribe meetings. It is a place to write.
- The note file is written the first time you change something in it. Opening a note alone writes nothing.
- Plain Markdown files in your folder
- Action items are real tasks
- Google, Outlook and device calendars
What the app does for a meeting
Each event on the calendars you choose can have a note. The header is filled in from the event.
A header from the event
The event's date and time, a Join chip when it has a meeting link, and one chip per other guest with their photo and name. Up to three show, then a count. A guest chip never shows an email address.
A strip for the series
For a recurring meeting, a row of cards shows where each note stands: Upcoming, Today or In progress before it ends, Done or Not started after. If action items are open, the card says how many.
Open action items carry over
Tasks still unchecked in earlier notes of the same series show up in the current note until you tick them off. The agenda and the event's reminder show the count.
The reminder tells you what is open
With event alerts on (Premium, off by default), the reminder for a meeting ends with a line like 2 items still open from Jun 11, Jun 4.
Templates
Choose Meeting, 1:1, Standup or Decision log, or point it at a template file of your own. A path pattern decides where notes go: one folder, a folder per series, per month or per day.
Only the meetings you pick
You choose which calendars get notes. By default, events with no other attendees are skipped, so a block of focus time does not get a note.
Minutes, notes and action items in one file
Meeting minutes, meeting notes and a to-do list are usually three documents. In a TaskForge note they are one file.
Action items are tasks
A line like - [ ] send the revised budget 📅 2026-11-05 is a task. It shows in Today, on the calendar on its due date, and in a widget, and ticking it in any of those ticks it in the note.
Works with the rest of your folder
The notes are ordinary Markdown files, so Obsidian, a text editor or an AI agent can read them. Notes can link to each other like any other note.
Free meeting notes template (Markdown)
One file with agenda, notes, decisions, action items and a parking lot. The action items are task lines, so any Markdown app shows them as checkboxes. In TaskForge they also show up in your task lists and on the calendar. Copy the file into your folder and fill in the square-bracket parts.
The template, as plain text. Replace the square-bracket parts.
Common questions
What should meeting minutes include?
The date, who was there, what was decided, and who does what by when. The template above has a section for each. Keep decisions and action items separate, because action items are the part someone has to find again.
Is the meeting notes template free?
Yes. It is a plain Markdown file you can download and use in any app. Nothing in it needs TaskForge.
Do I need TaskForge to use it?
No. The action items are standard checkbox lines. In TaskForge they are also tasks you can see in Today and on the calendar, and for a recurring meeting the unfinished ones carry into the next note.
Does the app work with Google Calendar and Outlook?
Yes. Notes attach to events from device calendars and from Google or Microsoft accounts you connect. Connecting an account is Premium.
Is it a meeting notes app or a note-taking app?
Both. Meeting notes are regular notes with a header built from the calendar event, so everything else in the notes feature works on them too.
Where are my notes stored?
As Markdown files in your own folder, at the path you choose. There is no TaskForge cloud holding them.
Walk into the next meeting knowing what is still open.
Download TaskForge, choose which calendars get notes, and the next event has one waiting.
